Last updated version: February 2024
Why create a travel policy?
Clear guidelines mean fairness for all and can positively impact travelers and the company.
Benefits for travelers
- Flexibility and autonomy for employees to book their travel within guidelines
- Safety first! (Travelers’ whereabouts are tracked)
- Make sure to avoid confusion and hassle with travel booking.
Benefits for the company
- Reduce spikes in travel spending and gain control.
- Reduce friction and frustration over expenses and reimbursements.
- Increase fairness and foster a positive company culture.
Types of travel:
- Offsites - Team, Department, or Company offsites. This means all members meet for two main purposes: to work and have fun together. Most expenses are covered by the company at the location, the logistics are handled in advance, and there is a clear schedule planned for the group.
- Business travel - For conferences and conventions and for business meetings. This is usually for a solo traveler or a small, dedicated group. The planning is done by the individual(s), and they get a per diem to cover miscellaneous expenses.
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Travel request and booking process
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Reimbursements and Per-Diem
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Expense Categories
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Company offsites and team offsites
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Travel support and duty of care
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Personal safety and Cybersecurity
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